The Add Cost Item allows you to add new budget line item. Cost items fall into the following type categories: Administration, Audio/Visual Entertainment, Beverage Service, Engineering/Miscellaneous, Food service, Gift, and Travel. Cost items can be either fixed costs -- those line items that are a flat fee for the entire event, or variable costs -- those line items that vary with the number of attendees who register. An example of a fixed cost would be the conference center rental fee. An example of a variable cost would be the F&B charges for coffee breaks.

To add a new cost item:

• Select the type (see below for further description)
• Enter a description of the cost item,
• Enter the amount/cost of the item
• Select the cost breakout type (see below for further description)
• Select 'submit' to save the new cost item

Type categories include:

1. Administration - costs associated with event administration such as fee for an activity coordinator
2. Audio/Visual Entertainment - costs associated with AV and entertainment
3. Beverage Service - separate beverage service
4. Engineering/Miscellaneous -costs not specific to another category
5. Food service - meals
6. Gift - gifts for speakers, attendees
7. Travel - transportation costs paid by host

Cost breakout types include:

1. Fixed - cost is one time fixed, such as conference room rental
2. Per Activity Day - cost per day for an activity, such as
3. Guest - cost for guest only
4. Per Head - cost per person (includes company reps & attendees), such as a meal cost
5. Attendee - cost per attendee only
6. Attendee & Guest - cost per attendee and guest
7. Unique Attendee