Rescheduling Meeting Room Assignments

* Note: this feature requires the use of our optional "Automatically assign room to meeting when confirmed" setting.

This enhancement simplifies the automatic meeting location assignment process, especially when meeting times are modified. By automating room assignments for rescheduled meetings, we ensure meetings always have a designated location.
 

What's New?
This update ensures that when a meeting is modified and the original room isn't available for the new slot, the system automatically finds an alternative room while still respecting any assignment rules which are in place.
 

How it works?
When a meeting's time slot changes and the existing room can still be used, it will try to keep the same room, but if it is not available, it will automatically assign a new room to it. This means your meetings will always have a designated location, even if their timings change unexpectedly. 

How to Set It Up:
Enable the Feature:

1. Go to "Configure" > "Enable Features" in the admin view under meeting settings.
2. Select "Yes" for "Allocate rooms automatically as meetings are confirmed."
3. Save your settings.
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Reserve Rooms:

1. Visit "Meetings" > "Meeting Locations".
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2. Click "Add Location" and complete the required fields.
3. Save after filling out the necessary details.
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4. Visit "Locations"
5. Select "Reserve" from the action drop-down for the intended location.
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6. Specify the company name and the reservation period or time slots.
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7. Assign meeting times accordingly.
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8. Click submit
9. Visit "Companies" > "Company list"
10. Select "Meeting Times" from the action drop-down for a company where you reserved a room location.
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11. Select an unscheduled meeting and a time slot. 
12. When you choose a time slot the assigned meeting location will automatically populate.

This user-friendly setup ensures smooth and automated meeting room assignments for your events, guaranteeing each meeting has a designated location hassle-free.