As an event Admin, you’ll usually create meetings from existing meeting requests. But from time to time, you might need to create a meeting without any request involved.

Step 1. If your meeting involves a Company, head to the Company List page:

If your meeting is between two Attendees, head to the Attendee List page:

We’ll use the Company list here, but the process is the same from the Attendee List.

Step 2. Filter the list to locate the company you need to schedule meetings for.

Use the Action menu and choose Meeting Times:

Step 3. On the Meeting Times page, click the tab for the event day you want to schedule.

Then, click the Add Meeting button:

Step 4. You’ll now see a pop-up with meeting details. Start typing the first, last, or company name of someone you want to add to this meeting. You can add as many people as you like.

Since you started this process from a Company’s record, they’re automatically included in this meeting. If you were to start from an Attendee’s record instead, the Attendee would be automatically included.

From there, you’ll be prompted to choose a time slot. MeetMax will only show you times where all of the participants you’ve added are available:

Step 5. Choose an available location for this meeting:

Step 6. If you’d like all participants to get an email notice of the new meeting, choose Yes. You can add a personal note, and MeetMax will add it to the email.

Click Submit to save the new meeting and send the emails:

MeetMax will also send an in-app notification to each participant’s Inbox.

Learn more:

• Scheduling a meeting: Moderated program
• Scheduling a meeting: Unmoderated program