In this article:

• Where is it?
• Uploading an event file
• Uploading a Company file
• Accessing the Upload Lists
• Linking to an uploaded file
• Downloading uploaded files

Where is it?

As an Admin, you’ll use the Configure tab to add and manage general file uploads for your event:

If you need to upload a file on behalf of a specific Company, you can do this from the Company List:

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Uploading an event file

In this process, we’ll upload a file to the event in general. You might use this method to upload a PDF of transportation details, for example.

Step 1. Head to the Configure tab, then choose Uploads:

Step 2. The first time you visit this page, you’ll see the display below.

Click Browse to choose a file from your computer. Then click Upload:

Step 3. After your first upload, the page will look like the example below, with a list of your uploaded files.

  • Click the file name to download a copy.

  • Click the Edit link to upload a replacement document.

  • Click Delete to remove the document.

  • To make a new upload, click the Add File Upload button:

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Uploading a Company file

Sometimes, you’ll need to upload a file on behalf of a Company. (Remember, Companies can upload their own files too.)

Step 1. Head to the Company List:

Step 2. Filter the list to locate the Company you need. Then use the Action menu to choose Upload:

Step 3. You’re now in the Admin view of this Company’s Uploads page.

Give the file a name, and choose who can view it - only your team, or all Attendees.

Step 4. Next, choose a Document type. Learn more about document types here.

Step 5. Click Browse to choose the file from your computer. Then click Save:

After the first upload, the page will look like the example below, with a list of uploaded files.

• Click the file name to download a copy.

• Click the Edit link to upload a replacement document.

• Click Delete to remove the document.

• To upload a new file. click the Add File Upload button:

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Accessing the Upload Lists

MeetMax maintains two master lists of uploads - one with your own event uploads, and one with Company-specific uploads.

Admin Uploads List

To see this list, head to the Configure tab and choose Uploads:

This list contains all files you’ve uploaded to your event, like PDFs, slide decks, etc. It also includes any CSV files you’ve used to import data to MeetMax:

• Click Edit to upload a replacement file. The replacement file overwrites the original.
• Click Delete to remove any file.
• To upload a new file, click the Add File Upload button.

Company Uploads List

Head to the Companies tab and choose Uploads:

In this master list contains:

• Files any Company has uploaded to MeetMax
• Files an Admin has uploaded to any Company’s account:

From this list, you can:

• Click any file’s link to download a copy.
• Click Edit to upload a replacement file. The replacement overwrites the original file.
• Click Delete to remove a file.

At the top of the list, you’ll find several handy filters. You can filter the list to see a single Company’s uploads, or filter by document type to see a specific type of file:

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Linking to an uploaded file

Once a file is uploaded to MeetMax, you can get a link to share.

You can get links from either the Admin Uploads List or the Company Uploads List - the process is the same.

Step 1. Head to the list you need:

Step 2. Right click on the name of the file you want to link. Your browser will open a menu, where you can choose Copy Link.

(This menu might look slightly different in your browser.)

The file’s link is now copied to your clipboard. It looks something like this:

https://www.meetmax.com/upload/event_XXXXXX/inv/1234567/slide-deck.pptx">https://www.meetmax.com/upload/event_XXXXXX/inv/1234567/slide-deck.pptx

Step 3. You can paste it into a batch email, an automated email, or a web page. When someone clicks this link, the document will download to their computer.

Downloading uploaded files

Your process will depend on who uploaded the files.

Downloading Admin-uploaded files

For files Admins have uploaded, you can download them all as a ZIP file. You might want to do this at the end of an event, for your records.

Step 1. Head to the Uploads page:

Step 2. Head to the top right corner of the page. Click Download ZIP:

Downloading Company-uploaded files

For files that Companies have uploaded, you can download selected files, or all files.

Step 1. Head to the Company Uploads page:

Step 2. If you want to download specific files, click their checkboxes.

Then, set the Filter to Selected. Click the magnifying glass icon:

Step 3. The Uploads list now only displays your selected files. Head to the top right corner of the page and click Download ZIP:

If you want to download all files, skip Step 2.