In this article:

• Where is it?
• How is it used?
• Filtering for a single Attendee or Company
• Filtering for a user role
• Excluding expired time slots
• Including scheduled time slots

Where is it?

The Availability Report is in the Meetings tab:

As with any list in MeetMax, you can shape the data to make it most useful for your needs right now.

Depending on the filters you’re using, you might get a small set of available time slots or a very large one.

You can always export a large set as a spreadsheet to work with further. Head to the top right corner of the page for that:

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How is it used?

Once Attendees and/or Companies have submitted their availability for your event, The Availability Report shows you all the time slots when they've committed to being available.

• How Attendees set availability
• How Companies set availability

That information is useful for:

• Seeing which upcoming time slots are available for scheduling. (Especially useful on-site during your event.)
• Narrowing the view to see available time slots on a specific day.
• Looking at one participant's availability, for your entire event or specific days.

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Filtering for a single Attendee or Company

With this filter, you can quickly see the full picture of available time slots one participant submitted.

Step 1. Head to the Meetings tab and choose Availability Report:

Step 2. Let’s filter for one Attendee’s availability. Use either the First or Last filter, and type in all or part of the name:

Now you can see a list of the time slots when this Attendee has marked themself available for meetings. 

It includes every day and time slot of your event. It excludes: 

   • Blackout times

   • Scheduled meetings

   • Presentations and activities the Attendee has signed up for (assuming you've enabled conflict management for your event)

Step 3. Filtering for a Company is the same process. Use the Company filter, and type in all or part of the name:

With this filter, we see a much larger data set. It includes the availability of the Company, plus every Attendee or Company Rep who's with this Company.

Need to see a specific person’s availability? Add a second filter.

Use the First or Last filter, and filter for their name:

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Filtering for a user role

If you need a broader picture, you can filter by a user role.

Step 1. On the Availability Report page, use the Role filter. Choose the role you need to see.

In this example, we’ll set the filter for Company Rep. That shows us all Company Reps’ available times:

Step 2. If you don’t need to see availability for all Company Reps with all Companies, you can add a second filter here. 

Set it for Company and type in the company name:

Step 3. You can now see the available times for all Reps with this Company.

Remember, if the report generates a lot of data, you can always export it to a spreadsheet to work with.

Need to remove a filter?

• Click the X button to remove one filter.
• Click the Clear link to remove all filters:

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Excluding expired time slots

If you’re working with this report while your event is in progress, you’ll likely want to see only upcoming time slots.

To leave out past time slots, click the checkbox for Exclude expired time slots:

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Including scheduled time slots

Sometimes, you might want to see both scheduled and available times in the same report.

As an example, let’s say you want to see one Company’s submitted availability. But your team has already started scheduling meetings, so some of the Company’s time slots are already unavailable.

Click the Include slots with meetings checkbox, and you’ll have the complete picture of this Company’s availability: