Time Slots allow you to designate times when meetings can be scheduled. From this page you can add, edit, or delete time slots. You will want to identify ahead of time the duration of each meeting time and the travel time, if any, between meetings. For example, if you want meetings to begin on the half hour, you may want to establish 20 minute time slots, allowing 10 minutes to get to the next meeting. Time slots are also the basis for attendees/companies to indicate their availability or blackouts.
When you first click on this page for a new event - you will see the following. You are encouraged to create a batch of slots at once - to save yourself a lot of time. For this process you need to select the day, the start time for the first slot, the end time for the day's meetings, the duration for each meeting, and the break time (travel time) between meetings. As you set these parameters - the list of slots shown below will change to reflect your choices - and to show you what you'll get when you click Save.
Once you have created your first batch - for Day 1 for example - you will see your list of slots created, plus two buttons. Add Time slot (for adding a single extra slot) and Create Batch for creating a new batch (e.g for Day 2).
To Delete a Time Slot:
- Click 'delete' to the right of the time slot you want to delete. It will prompt you to confirm if you want to delete this time slot.
- Click 'Yes, I'm sure' to confirm or click 'cancel' to cancel the deletion.
To Edit a Time Slot:
BEFORE editing a time slot, remove all meetings that have been scheduled in that time slot.
- Click 'edit' to the right of the time slot you want to edit.
- Click 'Time Slot' tab to return to the main Time Slot screen
To create a new Batch of Time Slots:
To create a new batch, click on the Create Batch button - and you will see a popup form identical to the one you used to create the first batch.
To create a new Time Slot:
Click the Add Time slot button and you will see a popup form.
- Enter the date in the 'Day' field
- Enter the starting time in the 'From' field
- Enter length of meeting time in the 'Duration' field, including hours and minutes
- Click 'Submit' to save your new time slot.
Overlapping Time slots - It is recommended that you do not create overlapping time slots. When scheduling meetings, MeetMax looks for conflicts in the time slot for which a meeting is targeted. The system does not understand that 1:00 to 1:30 overlaps with 1:00 to 2:00. So, if you had a meeting scheduled for an attendee from 1:00 to 1:30 and then scheduled a meeting for that same attendee from 1:00 to 2:00, MeetMax would not catch the conflict and would schedule the attendee to be in two places at the same time. If you have meetings of a longer duration, use multiple meeting slots.
