In this article:

• Where is it?
• How is it useful?
• How it works
• Location by Time Slots
• Attendees by Time Slots
• Simplifying the report
• Transposing the data
• Printing the report

Where is it?

The Conference at a Glance Report lives in the Reports tab. It’s on the Meeting Reports page:

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How is it useful?

Once your team has begun scheduling 1x1 meetings, Conference at a Glance becomes very helpful. It’s a highly-customizable overview report.

Here are some common uses:

• Get an overview of where meeting locations have open time slots.
• Get an overview of a particular group of participants: when and where they have meetings.
• Quickly find open times and locations for last-minute scheduling.
• See how many meetings you’ve scheduled on each event day.

You can use this report on-screen, download a PDF, or print out copies to keep on hand at your event.

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How it works

Here are a few important things to know about this report.

• This report opens in a new browser tab, so you can keep your MeetMax account open alongside it.
• Conference at a Glance works with one event day at a time. Use the Date menu to choose the day you need:
  
• Whenever you update the report’s parameters, click the View button to see the changes:
  
• The Grid settings focus this report in different ways. See the sections below for details:
  

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Location by Time Slots

If you need to get a sense of where your open time slots are, use this view.

Unfiltered, it shows all participants, meetings, and time slots for your chosen event day:

Use the Filter button to narrow the data down. (More details on filtering below.)

Here are some common filters:

• Open time slots for a location
• Locations open in a specific time slot

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Attendees by Time Slots

This view offers more details about the participants attending the meetings. You can still see available time slots here, but you can customize what information appears alongside them.

Adding filters

The real power of the Attendees by Time Slots view is in how you filter it.

MeetMax offers multiple filter options. Click the Filter button to get started:

As with all MeetMax lists, you can use the + icon to add multiple filters:

Below are some commonly-used filter sets:

• Overview of meetings for all Attendees (or Client Reps) from a specific company.
• Overview of meetings for Attendees assigned to one Client Rep, or Client Rep Group.
• Overview of meetings for a specific group of Attendees, like VIPs.

Clearing filters

Ready to start a different report? Click the Filter button again. In the pop-up, click the Clear button:

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Simplifying the report

By default, this report includes everyone - Attendees, Companies, and Company Reps.

Depending on how your meeting program is structured, you might want to hide certain participants to reduce visual clutter.

Location by Time Slots view

In this view, click the All Attendees checkbox. It reveals some extra settings:

• Hide auto-created attendees: If your event has all Company Reps automatically “tied” to their Company’s meetings, that results in a lot of names on each meeting. This setting hides the Rep names and displays their Company name.
• Hide colleagues: If many of your meetings include multiple people from the same company, use this setting to hide those colleagues. You’ll only see the name of the person who requested the meeting.
• Hide attendee names: This setting hides all participant names, but displays the companies they represent.

Attendees by Time Slots view

In this view, you’ll have more options:

• In the All Attendees menu, you’ll have the same three options we covered above.
• Hide ‘other’ non-target attendees: If your event will have group meetings, with multiple people from different companies attending, this report can become cluttered. This setting lets you hide everyone except the person who originally requested the meeting.
• Unassigned Location: This setting highlights all meetings that don’t yet have a location assigned:
  
• Availability: This setting highlights the time slots where each participant is available for meetings:
  

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Transposing the data

The Transpose option changes the location of columns and rows.

You’ll usually use the report with this option turned off.

• Participants are in the left column.
• Time slots are across the top.

For certain views, you might find it easier to click the Yes box.

• Time slots are in the left column.
• Participants are along the top.

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Printing the report

When you have the view you need, click the Print button.

From there, you can either print copies, or save the view as a PDF: