As you’re getting ready to schedule meetings, you might have specific time slots that you want to preserve for other programming - but you aren’t ready to add that programming to MeetMax yet.
The way you protect specific time slots depends on how you’re scheduling meetings for your event.
In this article:
- Scheduling manually from requests
- Automated scheduling from requests
- Automated scheduling without requests (Batch Meeting Pairs)
- Uploading a batch of meetings
Scheduling manually from requests
You can protect time slots in two ways, depending on your event’s needs:
Option 1:
- Add only the time slots to MeetMax that you’ll need for meetings.
- Complete your scheduling.
- Add the additional time slots to MeetMax.
Option 2:
- Add all time slots to MeetMax.
- For all of your meeting locations, set the same blackout times. That will prevent anything from being scheduled in these time slots.
- Complete your scheduling.
Automated scheduling from requests
If you’re using our automated scheduler, you can protect any time slot by setting it as Private.
Automated scheduling ignores Private time slots.
After scheduling, you’d update these time slots to be public again.
Automated scheduling without requests (Batch Meeting Pairs)
- Add only the time slots to MeetMax that you’ll need for meetings.
- Run the Batch Meeting Pairs automation.
- Add the additional time slots to MeetMax.
Uploading a batch of meetings
If you plan to import a batch of meetings to MeetMax, you’ll need to prepare a spreadsheet that includes the start and end time of each meeting.
To protect any time slots, make sure they aren’t included in your spreadsheet.
You can add the time slots to MeetMax before or after scheduling, They won’t be used for the uploaded meetings.
