In this article:

• Where is it?
• Setting up for webcasts
• Adding your webcasts to MeetMax
• Importing videos to your webcasts
• What Attendees see

Where is it?

You’ll administer your webcasts from the Presentations tab:

(Back to top)

Setting up for webcasts

We support both live and pre-recorded webcast sessions. You’ll be working with our SummitCast division to set up your webcasts and give presenters a seamless experience. To connect with SummitCast, reach out to your MeetMax Sales representative or our Support team.

Your Attendees will have access to the live webcast and the session video afterward. With MeetMax, you can combine webcasts with any kind of in-person presentations and activities.

Permissions in MeetMax

Our team usually sets webcast permissions for you. Here's how to double-check that the setting is in place.

Head to the Configure tab. Choose Event Settings, then Permissions:

Make sure the two Webcast permissions are checked:

(Back to top)

Adding your webcasts to MeetMax

Once your event is enabled for webcasts, it's time to add all of your webcast Presentations to MeetMax. You'll also need to assign Presenters for each one.

Step 1. Head to the Presentations tab. Choose Add Presentation:

We’re covering the basics of adding presentations in this article. You can get even more details here.

Step 2. Give the presentation a title. Then you can designate a room for the presentation. The way you approach this will depend on your event:

 • If the webcast will be played in a physical meeting room, you can assign that meeting room to this presentation.

 • If the webcast will only be available to play on Attendees’ devices, you can add a room name like Virtual to indicate that:

Step 3. Next, choose a date, time, and duration for this presentation:

Step 4. Set the Type to Other. Then add any descriptor you like in the Type Label field:

As an option, you can set the Type Label to display in your Attendees’ schedules. If your event has many types of presentations, these labels can help clarify the types.

Step 5. Add a Description for your presentation. Then choose one or more Presenters for this webcast. Click Submit to save:

 

By default, only Companies can be presenters in MeetMax. If you need Attendees and Company Reps to be presenters as well, our Support team can enable them

(Back to top)

Importing videos to your webcasts

When you've added your Presentations and Presenters to MeetMax, use these steps.

Step 1. Head to the Presentations tab. Then choose List:

Step 2. On the List page, click the Import SummitCast Videos button. This pulls the set-up from SummitCast into your MeetMax account, so that a replay video will be available after each webcast:

You can click this button again any time to pull the latest data into your account.

Step 3. MeetMax will try to automatically pair each SummitCast video entry with its matching Presentation. We look for an exact match of Company name or Ticker.

If there wasn't an exact match, you can pair the video manually, as shown below.

Pairing a video manually

Step 1. Head to the Presentations tab. Choose List:

Step 2. On the Presentation List, locate the presentation you need to update. Click the Edit button:

Step 3. In the presentation settings, open the Webcast Video drop down menu. Choose the title of this session. This will attach the replay video that will be available after the webcast:

Step 4. Once you’ve chosen the replay video title, two more settings appear:

 • Priority Live Play: This setting controls how the video displays on an Attendee’s Webcasts page. If you use this setting, the webcast will automatically display in the main column of the page, when its date and time arrives. (See the sample page below.)

 • Allow Everyone to View Webcast: This setting overrides any other permissions you’ve set in MeetMax, and makes this video viewable for all participants.

For example, let’s say you’re restricting some of your attendees from accessing virtual presentations. But you have one virtual keynote presentation that you want all attendees to see, so you’d set that for everyone to view.

Step 5. Click Submit to save the change.

(Back to top)

What Attendees see

When an Attendee logs into MeetMax, they’ll see a Webcasts tab.

On the Webcasts page, the default display comes from the Live tab. It lists all upcoming webcasts for your event. In the main column, the current webcast automatically plays:

In the Live tab, the Attendee can click the + button for any webcast. This does a few helpful things:

• Adds the webcast to their event schedule
• Helps you track overall interest in the session
• When the date/time of the webcast arrives, MeetMax automatically displays the Attendee's selected videos in the main column of the Webcasts page:

In the Replays tab, the Attendee can access replay videos of all past sessions. They’ll click on the session title to display the video:

(Back to top)

What’s Next?

Webcasts in MeetMax work with all the other Presentations tools. You can:

• Use the Grid view
• Create multiple presentation tracks
• Use the Presentation and Presenters Lists
• Resolve scheduling conflicts