In this article:

• Where is it?
• Setting up for Table Talks
• How an Attendee proposes a Table Talk
• How an Admin approves a Table Talk
• What Attendees see

Where is it?

Once you’ve enabled Table Talks for your event, Attendees will see the tab in MeetMax:

As an Admin, you’ll review Table Talk proposals from the Attendee List:

You’ll create the Table Talk sessions in the Presentations tab:

(Back to top)

Setting up for Table Talks

To offer Table Talks at your event, you’ll need to add these settings.

Step 1. Head to the Configure tab. Choose Event Settings, then Enable Features:

Step 2. Scroll down to the Presentations section of the page. Under Enable Table Talks, choose Yes:

Step 3. Scroll to the bottom of the page and click Save:

Step 4. Now, head back to the Configure tab. Choose Site Design, then Menu Editor. Choose the Attendee Menu:

Step 5. Choose the option that works best for you:

  • If you haven’t done any significant menu customization yet, click the Reset button as shown below. That will restore the Attendee menu to its default, and add the Table Talks section.

  • If you’ve already done significant menu customization, reach out to our Support team. They can add the Table Talks section for you without disturbing other menu settings.

Our Support team also needs to enable Attendees to be Presenters at your event.

(Back to top)

How an Attendee proposes a Table Talk

Now that you’ve set up Table Talks, Attendees can log into MeetMax and see the Table Talks tab.

They’ll choose My Proposals to get started:

On the Proposal page, the Attendee fills in the title and description of the Table Talk they want to host, They’ll then click Submit:

An Attendee can propose as many Table Talks as they like. They’ll see their pending proposals on this page until an Admin approves them:

(Back to top)

How an Admin approves a Table Talk

Only event Admins can see Table Talk proposals. When you approve a proposal, you’ll create a Presentation that’s visible to all Attendees.

Step 1. Head to the Attendee List:

Step 2. In the Filter tab, make sure any other filters are cleared.

Then, set the top filter to With Open Table Talk Proposals:

Step 3. The list now shows everyone who’s proposed a talk.

To view anyone’s proposal, use the Action menu to choose My Proposals:

Step 4. You can now view this Attendee’s proposals.

If you have questions, use the Message Attendee button to email them:

Step 5. If you approve the proposal, you’ll need to create a Presentation for it.

You’ll be copying and pasting the title and description from the original proposal into your new Presentation. You can either copy/paste these details to a separate document on your computer, or open your MeetMax event in a second browser tab.

Head to the Presentations tab, and choose Add Presentation:

Step 6. Add a new Presentation for this Table Talk. Learn more about adding Presentations here.

  • Copy and paste the Title and Description from the proposal.

  • Type: Choose Table Talk.

  • Type Label: Enter table talk.

  • Capacity: Add the maximum number of participants. (This is typically based on either the proposer’s preference, or the capacity of the room.)

  • Presenter: Start typing the proposer’s name. MeetMax will display matching names so you can choose the correct person.

Click Submit to save.

Step 7. Finally, head back to the original proposal. Click the check box to mark it as Reviewed:

This step removes the proposal from your filtered list of open proposals.

Step 8. You might also want to use the Message Attendee button to let the proposer know their Table Talk is scheduled:

(Back to top)

What Attendees see

Once you’ve approved the proposal and created a Table Talk, all other Attendees will see it in their MeetMax accounts:

On the Table Talks page, anyone can click on the Table Talk to sign up:

When the session reaches the capacity you set, MeetMax stops taking sign-ups.

What the proposer sees

When the person who proposed the Table Talk logs into MeetMax, they’ll now see a new My Table Talks page:

On that page, the proposer can see who’s signed up for the Table Talk.

They can click the Excel link to download that list as a spreadsheet:

Attendees will also see Table Talks they’re hosting or participating in on their event schedules.