In this article:

• Where is it?
• Why customize the schedules?
• Accessing the schedule customization settings
• Meetings details
• Event days
• Hiding sections

Where is it?

You’ll access the schedule settings from the Attendee List or Company List:

(Back to top)

Why customize the schedules?

The default schedule settings will display everything a participant has committed to - 1x1 meetings, presentations, activities, hotel and transportation, and so on. But different events require different schedule formats:

• For some events, you might want to show your participants a very detailed schedule.
• For other events, you might prefer a more minimal schedule.
• Maybe you want Companies to see a different schedule format than Attendees.
• You might even want to hide parts of the schedule before the event starts, and reveal them on the first day.
• You might even want to re-title and reorder sections of the schedule.

As an event Admin, you can update the schedule display at any time. Your changes will apply to:

• The schedules participants see in MeetMax
• Printed schedules
• Emailed schedules
• Schedule exports to personal calendars

See the sections below for more details on the available settings.

(Back to top)

Accessing the schedule customization settings

Step 1. Head to the Attendee (or Company) List. Use any record - changes you make here will apply to everyone else on the list.

Step 2. Use the Action menu and choose Your Schedule:

Step 3. You’ll now see the Admin view of this participant’s event schedule.

Click the Settings button to access the customization options:

(Back to top)

Meetings details

Most of the schedule customizations have to do with adding or removing the details of 1x1 meetings. Some of these will be relevant to your event, some won't. Our Support team is happy to help if you have questions.

See this page for details on many of these settings:

(Back to top)

Event days

By default, Attendee and Company schedules include all days of your event. If you want the schedule to reflect only certain days, you can check those boxes:

(Back to top)

Hiding sections

MeetMax schedules are organized into sections. You can hide or show any of these.

What you show or hide here depends on your event's programming, and what information your participants need to see on their schedules.

Click the check box for anything you want to hide:

Click the Save As Default button, and these settings will save for all participants.

Combined Schedule setting

The Combined Schedule setting works a little differently. When it’s enabled, that automatically disables other sections, as shown below:

The reason this happens is that the Combined Schedule section automatically includes:

• Meetings
• Presentations for presenters
• Activities

MeetMax automatically hides these sections to avoid duplication.

More customization options

These articles offer more details on some of the available settings:

• Consolidate my tied colleagues
• Include colleague meetings for role
• Separate main target
• Company Meetings
• Hide Auto-created Attendees
• Hide “Other” Attendees
• Change section titles and reorder sections