Change Reports represent the difference between two reports run at different times. The purpose of a Change Report is to reflect changes which have occurred between the first time period and the second. 

MeetMax offers change reports in four categories:

• Meetings
• Activities
• Hotels
• Transport

Conceptually, they all work the same way.  First, and importantly, you need to download the current report.  So whichever data set you are working on - go to the current reservations list and download the complete report.   This becomes your baseline report which you may wish to share with colleagues, or vendors.

You then go to the relevant change report page under Reports > Change Reports, and the first thing to do is save the the current snapshot.   This saves the picture of the data right at that moment and records the date the snapshot is taken.

Later, after some period of additions, changes or cancellations - you want to find out what has changed since your snapshot was taken.   For example you want to send your vendor a report of changes since you last sent the list. with new reservations, cancellations, date changes etc.  

To get this, you go back to the Change Report page, and this time you download the "change report" offered to you.  

At this point, you might choose to download the complete reservation list again, and save another snapshot - so that some time later you can create another Change Report.

Meetings/Activities/Transport

To establish a baseline report: Click on the 'Save Report Snapshot'.  Remember to also save a current version of the reservations list before doing this.

To generate a change report:

• Click on 'Download transportation change report'. (or Activity/Hotel)
• If there have been no changes since the last time you ran this report you will see a message indicating so.
• If there have been changes the program will open the report in an Excel file.

To set a new baseline: After downloading a change report, you must click on 'Save report snapshot' to establish a new baseline.

Meetings

Meetings change reports are slightly different from the other three.  Firstly, it looks different - offering a button rather than a link the first time you visit the page:

Secondly, if you are saving multiple snapshots over the course of the event - you can run later change reports against any of the snapshots.   So you can see what has changed from today versus 2 weeks ago, or you can see what has changed from today versus 4 weeks ago.