In this article:

• Where is it?
• Ways to use Private locations
• Creating a Private location
• Scheduling a meeting in a Private location

Where is it?

You can designate any meeting location as Private while you’re adding or importing it to MeetMax:

Learn more about meeting locations in general here.

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Ways to use Private locations

• If your team needs to have quick, unscheduled meetings during your event, you can set a location as Private. You won’t have to schedule anything in MeetMax; you can just use the location when you need it.
• Similarly, if you have sponsors or other corporate participants who need a space for ad hoc meetings, a Private location comes in handy.
• A Private location (or a few of them) are also useful as overflow spaces for your meeting program. If you have some last-minute changes and suddenly have a meeting with no available location, you can use your Private location. (We’ll demonstrate this below.)
• If you’re using a Private location for more than one purpose, you can set blackout times for it. That way, you can set aside times for different uses.

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Creating a Private location

While you’re adding a meeting location to MeetMax, use the Assignment menu to choose Private:

If you’re importing your meeting locations to MeetMax instead, you can use the designation of PRIV. Add it to the Assignment column of your CSV:

You can see your Private locations in the Locations List. Learn more about the Locations List here:

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Scheduling a meeting in a Private location

Private locations stay hidden from MeetMax’s meeting scheduling tools.

As an admin, you can schedule meetings in a Private location. To make the location visible for assigning, you’ll first need to reserve it for the Company hosting that meeting.

Step 1. Once you’ve created a Private location, head to the Locations List:

Learn more about the Locations List here.

Step 2. Find your Private location. Then use the Action menu to choose Reserve:

Step 3. You’ll see a pop-up with the reservation details. Choose the Time Slots option.

Then, start typing the name of the Company you want to reserve this location for. Choose the Company name.

Click the checkbox for each time slot where you want this Company to use this location:

Step 4. Click Submit to save the reservation:

Step 5. Now that the location is reserved, head to the Company List:

Step 6. Filter the list to locate the Company you just reserved the location for. Then, use the Action menu to choose Meeting Times:

Step 7. Schedule the meeting, using the same time slot you just reserved:

Step 8. Now it’s time to assign the location. Click the Edit icon for this meeting:

Step 9. Click the Location menu. You’ll now see the Private location under Reserved Room. Choose it, then be sure to click Submit: