In this article:

• Where is it?
• Setting up to register Guests
• Adding a Guest
• Managing Guests
• Does the Guest need to log in?
• Generating a Guest list

Where is it?

For Admins

Once you’ve enabled Guests for your event, you’ll administer them from the Attendee List. They’ll be listed alongside your other Attendees:

For Attendees

When your Attendees log into MeetMax, they’ll see a Guests tab and icon. They can click either one to register their guests:

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Setting up to register Guests

Step 1. Head to the Configure tab. Choose Event Settings, then Enable Features:

Step 2. Scroll to the Attendees section (near the top of the page).

Under Will attendees be allowed to add other attendees, choose Yes:

Step 3. Scroll to the bottom of the page and click Save:

Only Attendees can add Guests. Company Reps won’t see this option. Learn more about MeetMax user types here.

Step 4. Finally, you’ll update the menu on the Attendee web pages.

Head back to the Configure tab. Choose Site Design, then Menu Editor. Choose Attendee Menu:

Step 5. Make sure the Guests menu option is unchecked. Then click the Save button:

You can change the name of this menu item, if you prefer.

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Adding a Guest

When an Attendee logs into MeetMax, they’ll click the Guests tab. Then they’ll click Add Guest:

The form to add a Guest is the same as the Attendee registration form, but you can always configure any field so it's hidden from Guests.

The Attendee needs to complete only the required fields for their guest, then click the Submit button:

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Managing Guests

The Attendee can now edit or delete the Guest from their Guests tab:

As event admin, you can also cancel any Guest from the Attendee List:

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Does the Guest need to log in?

MeetMax will create a user account for each Guest, but the way it’s used will depend on your event.

You might only need an overall headcount of guests, for example. For that, the guests wouldn’t need to log into MeetMax at all.

Alternatively, your event might contain a number of activities that guests can attend. In that case, you'd need guests to log into MeetMax and sign up for activities.

Sending login details

When an Attendee is adding a guest, there’s an option to send a welcome email, or not:

If the Attendee chooses Yes, MeetMax will email the guest with login details, something like this:

If the Attendee chooses No, MeetMax adds the Guest but sends no communications.

What the Guest sees

If a Guest does log into MeetMax, they’ll see a page similar to what Attendees see, but with fewer options. In this example, the Guest can sign up for activities and view their activity calendar:

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Generating a Guest List

You can export a list of all registered Guests from the Attendee List page.

Here, we’re filtering the list to show people with the Guest role. We’ve also added the Guest Of column to the display, so we can see who added each guest. Learn more about using the Attendee List here: