In this article:

• Where is it?
• Two methods to add presentations
• Adding a single presentation
• Adding a profile to a presentation

Where is it?

Everything you need is in the Presentations tab. If you don’t see all these menu options in your account, they’ll appear as you start adding presentations:

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Two methods to add presentations

Adding presentations one by one, as we’re doing here, is useful when your event contains presentations of different lengths and types. It’s also great for adding supplemental presentations.

Alternatively, you can add presentations via the Calendar page, which is a faster method. You can use both methods interchangeably.

The Calendar page displays all presentations, no matter which method you used to add them.

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Adding a single presentation

Step 1. Head to the Presentations tab, and choose Add Presentation:

Step 2. Name the presentation, then add its room location.

The first presentation you add, you’ll type in the room name. MeetMax saves this room to reuse:

When you add future presentations, you’ll have a drop down menu of all the rooms you’ve added, and you can add new ones any time:

	If your event also has 1x1 meetings and you’ve added some Meeting Locations, you can use these same rooms for presentations as needed.
	When you type the room names in here, make sure you spell them exactly as they’re spelled in your Meeting Locations list.

Step 3. Next, choose whether this presentation will span rooms – or, prevent other presentation rooms from being booked during this time slot.

This is a useful setting when you want a presentation to be the only thing scheduled in its time slot:

For example, if you choose Yes here, the presentation will look like this on the presentation grid. No other presentations can be booked alongside this keynote:

If you choose No, the presentation grid will look like this. You could book another presentation at the same time as this keynote:

Step 4. Add the date, time, and duration of this presentation.

Then, choose a Type. If you click the Information icon, you’ll see a description of each option:

The Type Label lets you name different kinds of presentations at your event, like Roundtable, Panel, Interview, and so on.

Step 5. Next, there’s a group of optional fields:

 • Track: Use this if you’re creating multiple presentation tracks.

 • Is Draft: Set this to Yes if you’re not ready for this presentation to be visible yet.

 • Is Universal: Set this to Yes if you want this presentation to automatically appear on all participants’ schedules. For a keynote presentation, like we’re creating here, you’d likely use this option.

 • Capacity: If the presentation has a maximum number of attendees, include that here. Then MeetMax will prevent sign-ups after that point.

Step 6. Will this presentation have a breakout session afterward? Clicking Yes lets you set the time, duration and location:

Step 7. Add a Description of the presentation. This information appears for Attendees in certain views. (See the sample below.)

If you want to display a more detailed description, use the Profile tool, shown in the section below.

Step 8. Finally, you’ll assign one or more Presenters to this presentation.

If the presentation is a panel, you can also designate a moderator here:

Step 9. Click Submit to save!

You can change how presentations display with the Settings menu in the Grid view.

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Adding a profile to a presentation

You can also add an optional detailed description and image to any presentation. Let’s edit an existing one to add these details.

Step 1. Head to the Grid page. Locate a presentation you need to update, and click on it to enter the Edit page:

Step 2. Click on the Profile tab:

Step 3. In this tab you can enter a detailed description of the presentation. Use the toolbar to add any formatting you like. You can also upload an image.

Click Submit to save:

In the Attendee's view, they can click the presentation's title and this profile will open in a pop-up:

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What’s next?

Now that you’ve added presentations, you can:

• Use the Grid view
• Use the Presentation and Presenters Lists
• Resolve scheduling conflicts
• Your Attendees can now indicate their interest in presentations