In this article:

• Where is it?
• Three methods to add presentations
• Adding a single presentation
• Adding a profile to a presentation

Where is it?

Everything you need is in the Presentations tab. If you don’t see all these menu options in your account, they’ll appear as you start adding presentations:

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Three methods to add presentations

Feel free to choose the method that best fits your needs. You can use these interchangeably.

• Adding presentations individually: The method we’re covering here is useful when your event contains presentations of different lengths and types. It’s also great for adding supplemental presentations.
• Adding presentations via the Calendar page: A faster method that lets you also visually work out your schedule.
• Importing presentations: If your event has a large number or presentations, this is a time-saving option.

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Adding a single presentation

Step 1. Head to the Presentations tab, and choose Add Presentation:

Step 2. Name the presentation, then add its room location.

The first presentation you add, you’ll type in the room name. MeetMax saves this room to reuse:

When you add future presentations, you’ll have a drop down menu of all the rooms you’ve added, and you can add new ones any time:

	If your event also has 1x1 meetings and you’ve added some meeting locations, you can use these same rooms for presentations as needed.
	When you type the room names in here, make sure you spell them exactly as they’re spelled in your Locations List.

Step 3. Next, choose whether this presentation will span rooms – or, prevent other presentation rooms from being booked during this time slot.

This is a useful setting when you want a presentation to be the only thing scheduled in its time slot:

For example, if you choose Yes here, the presentation will look like this on the presentation grid. No other presentations can be booked alongside this keynote:

If you choose No, the presentation grid will look like this. You could book another presentation at the same time as this keynote:

Step 4. Add the date, time, and duration of this presentation.

Then, choose a Type. Learn more about Types and Type Labels here.

Step 5. Next, there’s a group of optional fields:

 • Track: Use this if you’re creating multiple presentation tracks.

 • Is Draft: Set this to Yes if you need to revisit this presentation's settings.

 • Is Universal: Set this to Yes if you want this presentation to automatically appear on all participants’ schedules. For a keynote presentation, like we’re creating here, you’d likely use this option.

 • Capacity: If the presentation has a maximum number of attendees, include that here. Then MeetMax will prevent sign-ups after that point.

Step 6. Will this presentation have a breakout session afterward? Clicking Yes lets you set the time, duration and location:

Step 7. Add a Description of the presentation. Attendees will be able to see this information. 

You can enable descriptions to appear on the Presentations page, in Rows format:

If you want to display a more detailed description, use the Profile tool, shown in the section below.

Step 8. Finally, you’ll assign one or more Presenters to this presentation.

If the presentation is a panel, you can also designate a moderator here:

Step 9. Click Submit to save!

You can customize the layout of the Presentations page participants see.

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Adding a profile to a presentation

You can also add an optional detailed description and image to any presentation. Let’s edit an existing one to add these details.

Step 1. Head to the Grid page. Locate a presentation you need to update, and click on it to open it for editing:

Step 2. Click on the Profile tab:

Step 3. In this tab you can enter a detailed description of the presentation. Use the toolbar to add any formatting you like. You can also upload an image. Learn about the custom content editor here.

Click Submit to save:

In the Attendee's view, they can click the presentation's title and this profile will open in a pop-up:

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What’s next?

Now that you’ve added presentations, you can:

• Use the Grid view
• Use the Presentation and Presenters Lists
• Your Attendees can now sign up for presentations